Jacques Delors Centre

Vacancies and Stipends

Open positions

Associate Administration – Jacques Delors Centre (gn) Full time - 40hrs/week; Start: from April/May 2024


The successful candidate will work at the Hertie School's Jacques Delors Centre and support the Centre’s administrative work as parental leave replacement. The position will initially run until 31.03.2025.

Your tasks:

Project and Budget Administration

  • Responsibility for administration of grants and third party funded projects (e.g. German Ministries, EU institutions, international Foundations)
  • Communication and coordination with external and internal stakeholders (e.g. departments for third party funding/ fundraising, finance/accounting, legal, human resources)
  • Administration of funding, including budget planning and review, preparation of calls for funds and financial reports, personnel planning, compliance with funding guidelines
  • Monitoring of finance flows, including monitoring of payments and bookings, preparation of spending overviews
  • Drafting budget plans and forecasts as well as forward-looking advice on budgetary matters
  • Example: Support with budget and administrative tasks related to the Franco-German Pariser Platz Dialogue Series within a team.

Organizational and Logistical Administration:

  • Support with onboarding/offboarding of employees
  • Support with preparations for internal and external meetings and events (e.g. obtain offers from external service providers)
  • Support in internal organizational and logistical matters of the Centre (Room Bookings, Overview Working Spaces, Timesheet management)

Your profile:

  • Bachelor's degree in a relevant field such as business administration, political or social science

  • Experience with grants management/ third party funded projects and budget administration

  • Confident use of MS Office applications, especially Excel

  • Detail-orientation, ability to self-organize and problem-solving skills

  • Structured, pro-active working style and intercultural communication skills

  • Precise working methods, commitment, and reliability

  • Interest in key issues relating to Europe, politics, society

  • Languages: Very good knowledge of written and spoken English and German, additional languages are an asset

We offer:

  • A stimulating international working environment and a challenging variety of tasks
  • Flexible working hours within the framework of the legal requirements
  • 30 days paid holiday per year
  • Job ticket for public transport

 

Please submit your complete application including a CV, a cover letter, as well as your salary expectations and your earliest day of availability here. The deadline for full consideration is 25 March 2024.

Sebastian Mack - Senior Policy Fellow

  • "I am driving forward the Centre’s work on the regulation of European financial markets. Inspired by our founder Jacques Delors, my goal is to contribute to a European Union that serves all citizens. For me, a stable and sustainable financial system as well as fair play between businesses and consumers are indispensable prerequisites for a functioning democracy. At the Centre, we share Jacques Delors’ conviction that Europe can be a wonderful place, and together we want to make it flourish.”

Romy Hansum - PhD candidate

  • "I’m a Doctoral Researcher exploring the political distribution of EU funds across regions and thematic priorities. One of my key reasons for choosing to join the Jacques Delors Centre was the opportunity to exchange ideas with EU scholars from different academic disciplines and areas of expertise. In particular, the close ties between research and think tank activities make the Jacques Delors Centre a truly unique, dynamic, and enriching research environment to work in.”

Linda Hewitt - Manager Communications and Events

  • “My job is to keep the public informed about our latest publications; I also organise events at the Centre. What I appreciate about my work is that it is multifaceted as politics and research go together here. Our work is to be constantly confronted with pressing political issues while being actively involved with it. Always working with its fingers on the pulse of time makes it even greater!”